Development of the client data archive of social welfare services

Development of the client data archive of social welfare services

The development of the service will continue in stages. In 2022, the focus will be on developing the structured content of client data and on structured storage, and preparations will be made for the requirements of the new Client Data Act in the time frame laid down within the act.

The key areas of development in 2022 are

  • the development of the structured content of the client data archive of social welfare services
  • sharing of client data between social welfare service providers
  • publication of the requirements and definitions for the obligation to join under the Client Data Act (information system profiles for the obligation to join).

Development of structured content in the client data archive of social welfare services

The introduction of structured documents allows for the implementation of once-only client data entry in social welfare services, the utilisation of data and the secondary use of data.

The comprehensive storage of structured documents in the client data archive of social welfare services will begin in 2022. At the end of 2021, the National Institute for Health and Welfare (THL) issued a regulation on document structures obliging the use of document structures to record and store client data. The Client Data Act and the regulation on document structures determine the timeline for the obligation to store structured documents in the Kanta Services.

The rounds of consultation on the preparation of document structures were completed at the beginning of 2022. The purpose of the technical consultations was to ensure that the document structures are technically feasible for the client data archive and the client information systems in which the documents are processed. Structured documents that follow the valid structures published in the Sosmeta service can be stored in the client data archive.

Read more about the development of structured content.

Implementation of the Client Data Act and sharing of client data between social welfare service providers

The Client Data Act, which entered into force at the end of 2021, provides for the further development of Kanta Services within social welfare services, by for example, creating a legislative basis for the sharing of client data and the utilisation of client data in social welfare services and between social welfare and health care service providers. The Client Data Act places an obligation on social welfare organisations to join the Kanta Services and to store client data in it. The implementation of the new legislation in social welfare services will follow the schedule laid down in the transition provisions in the Client Data Act, and the development will progress in stages towards full compliance with the requirements for the obligation to join.

The first stage to be completed in the sharing of data under the Client Data Act is the management of internal data sharing within the social welfare sector. The Client Data Act allows for the sharing of social welfare client data from the client data archive between social welfare service providers as of 1 January 2023. The definitions for this stage were published in March 2022.

The sharing of client data in social welfare services through the Kanta Services requires the provision of Kanta information to clients. The sharing of client data between social welfare service providers requires the client’s consent to data sharing. Client data may be shared if the person has not denied their consent to sharing their personal data. Informing the client of Kanta services, the consent for data sharing in social welfare services and the denials of consent to data sharing are stored in the system for issuing declarations of intent. A person may give and deny consent to social welfare data sharing at the service provider's office or on My Kanta Pages.

In 2023, the plan is to introduce My Kanta Pages for social welfare data. Client documents stored in the client data archive in social welfare services from the 2nd phase of the implementation of the Kanta Services onwards can be viewed in My Kanta Pages.

Read more about the sharing of client data between data controllers in social welfare services.

Other areas of development

In addition, the basic functionality of the client data archive will be developed to meet the needs of social welfare services in service production, to support deployments and to comply with the requirements for the obligation to join under the new Client Data Act including with the following measures:

  • The electronic client signature functionality will be developed. THL will publish the list of documents to be electronically signed in the course of 2022.
  • The client data archive of social welfare services will support changes to the data file controllers of welfare areas.
  • Extensive access to the data file.
  • The Kanta Services handbook for social welfare actors will be further developed and its contents will be updated and revised on the basis of client feedback. The Swedish edition of the Kanta Services handbook will be published in 2022.

Further information

Last updated 11.05.2022