Changes in pharmacies

Changes in pharmacies

In the case of changes related to the pharmacy's management or to the Prescription service connection point, the matter must be reported on a form in the traditional way.

These changes include

  • Change of pharmacist
  • Change in the information of a pharmacy's connection point
  • Change of pharmacy status
    • A main pharmacy becomes a branch pharmacy
    • A branch pharmacy becomes a main pharmacy
  • Branch pharmacy
    • Establishment of a new branch pharmacy
    • A branch pharmacy is transferred to the sphere of control of another main pharmacy
  • Closing down a pharmacy
    • Closing down of a main pharmacy or a branch pharmacy
    • Temporary closure of a pharmacy

Change of pharmacist

The future pharmacist shall report the takeover day to Fimea's register of pharmacies and send the signed undertaking form for a new pharmacist to Kela's Kanta services at least three weeks before the responsibility for the pharmacy transfers to the new pharmacist.   

The new pharmacist shall update the pharmacy's contact details in Kela's Kanta services immediately after taking over the pharmacy in the section Affiliation and client data.  

The renouncing pharmacist shall give notice of the effective contract on Kanta services with respect to the pharmacy in question. The time of notice shall be the day before the day the new pharmacist takes over the pharmacy. The application shall be signed and delivered at least three weeks before the day of renouncement.

If the pharmacist ceases to practice as a pharmacist, they must forward any deviating invoicing data on the notice form.  If the renouncing pharmacist continues to practice as a pharmacist in another pharmacy, there is no need to forward separate invoicing data to the Kanta services as the invoice shall be sent to the invoicing address of the other pharmacy provided by the pharmacist.

Change in the information of a pharmacy’s connection point

Changes to the connection point data are notified on the change form.

Changes to the connection point data include:

  • change of IP address for the data connection
  • adding a new connection point (e.g. a new branch pharmacy)
  • removal of a connection point (e.g. closure of a branch pharmacy or its transfer to the sphere of control of another main pharmacy)

Change notifications on the connection point shall be forwarded to the Kanta services at least three weeks before the new information becomes effective by sending an e-mail to kanta@kanta.fi.

Change of pharmacy status

Change of main pharmacy to branch pharmacy (change of pharmacist)  

A pharmacist resigning from a main pharmacy gives notice of the main pharmacy's undertaking (see change of pharmacist).

A new pharmacist taking over the branch pharmacy does not need to submit a new notice of change or undertaking with respect to the branch pharmacy as the branch pharmacy has joined the service under the main pharmacy's undertaking. The pharmacist shall notify the information of the branch pharmacy's connection point on the change form.

Change of main pharmacy to branch pharmacy (no change of pharmacist)

The pharmacist shall give notice of the undertaking of a main pharmacy changing into a branch pharmacy and notify on the change form the details of the main pharmacy that is changing into a branch pharmacy to its future main pharmacy as an additional connection point.

Change of branch pharmacy to main pharmacy

The change of a pharmacy from a branch pharmacy to a main pharmacy means that it will administratively join as a customer of the Kanta service. The pharmacist of the future main pharmacy shall contact the Kanta service on the matter by sending an e-mail to kanta@kanta.fi for further instructions.

Branch pharmacy

Establishment of a new branch pharmacy

The pharmacist of the main pharmacy shall send to the Kanta service a notice of change on the connection point, stating the information about the connection point for the pharmacy's new branch pharmacy.

Transfer of a branch pharmacy to be under the sphere of control of another main pharmacy

The technical connection point of the branch pharmacy is changed from the main pharmacy that renounces a branch pharmacy to the new main pharmacy. The pharmacist of the main pharmacy who renounces the branch pharmacy shall complete a notice of change to declare the removal of the connection point to the Kanta service. The pharmacist of the new main pharmacy shall notify the connection point of the new branch pharmacy to the main pharmacy.

A pharmacist renouncing their branch pharmacy does not need to forward the notice of termination of the undertaking to the Kanta service.

Closing down a pharmacy

Closing down of a main pharmacy or a branch pharmacy

The pharmacist renouncing their main pharmacy shall give notice of the effective contract on Kanta services with respect to the pharmacy that is closing down. If the pharmacist ceases to practice as a pharmacist, they must forward any deviating invoicing data on the notice form.  If the renouncing pharmacist continues to practice as a pharmacist in another pharmacy, there is no need to forward separate invoicing data to the Kanta services as the invoice shall be sent to the invoicing address of the other pharmacy provided by the pharmacist.

The pharmacist of the main pharmacy shall send the notice of termination of the undertaking with respect to the branch pharmacy.

The pharmacist of a main pharmacist that is closing down its branch pharmacy shall notify the removal of the branch pharmacy's technical connection point from the main pharmacy to the Kanta service on the notice of change.                  

Temporary closure of a pharmacy

For the duration of a temporary closure of a pharmacy, the connection to the Prescription Centre shall be disconnected at the pharmacist's request. The temporary closure is not visible in the pharmacy register. The pharmacist shall notify the Kanta service of the closure by sending an e-mail to kanta@kanta.fi. The connection to the Prescription Centre will be opened at the pharmacist's request or if the pharmacist changes during the closure and the new pharmacist takes over the pharmacy.

Last updated 15.10.2018