Contact your own helpdesk
If no information has been published on the Kanta Services website or the contact person of the service provider has not received information about a disruption in the Kanta Services, the user must report the disruption to their own helpdesk with immediate effect.
All service providers, including the authorities and private companies, are responsible for the functioning of the service they provide, as well as for communications. Service providers must agree on local procedures in case of exceptional situations. Service providers must have their own instructions for fault situations.
Reporting a fault to Kela
The helpdesk or information system supplier of a service provider using Kanta Services must report any faults they detect to the technical support of Kela whenever one or more of the following criteria are met:
- The fault is not related to a pharmacy, client or patient data system used by the service provider, but it is localised to the Kela service entity.
- The fault gives reason for suspecting that patient safety or the service received by a social welfare service client may be jeopardised. The fault is directly or indirectly linked to Kanta Services.
- The fault gives reason to suspect that there is a problem with an information system that may jeopardise the data protection of a patient or client. The fault is directly or indirectly linked to Kanta Services.
- The fault prevents or significantly slows down the use of the service.
- The extent of the fault cannot be ascertained, and it may have an impact on other operators in addition to the service provider.
- The disruption is not localised in the Kanta Services, but is preventing the service provider from using Kanta Services.
Contact information in fault situations
Kela’s technical support and fault notification
Kela’s technical support provides a 24-hour service to the support organisations of service providers and system suppliers, to citizens using MyKanta and encountering technical problems, and the users of the Kelain service. The technical support is also responsible for fault notifications with respect to services provided by Kela. Customer service for professionals counsels in other situations related to Kanta services Monday to Friday between 7 am and 5 pm.
Extensive fault situations
Technical support in extensive fault situations
- publishes fault notifications on the kanta.fi website
- sends fault notifications to the service providers and stakeholders by email and/or text message
- notifies of faults at the start and end of the fault and when the situation changes.
Planned changes and maintenance work
The recipients of the fault notifications are informed of any planned changes and maintenance work carried out on the service
- two weeks in advance by email and with the maintenance notices online on kanta.fi
- the day before the change or maintenance work takes place by text message.
The service provider shall give the contact details of the recipients of fault notifications when taking the system into use and maintain the contact details in Kanta Extranet.
Action to be taken by social welfare and healthcare services
Fault that prevents the use of the Prescription Centre in the healthcare services
Prescriptions are issued as online, paper or telephone prescriptions, and they are recorded in the patient data system. During a fault, prescription data is not automatically recorded in the Prescription Centre, and it is not recorded manually after the disruption. A prescription that has been issued during a disruption will be saved in the Prescription Centre by the pharmacy during the dispensing event. The procedure for social welfare and healthcare services in fault situations is only available in Finnish and in Swedish.
Fault that prevents the use of the Patient Data Repository or the client data archive for social welfare services
The patient and client data system automatically saves all entries made in it during a fault once the archive is back in use. The procedure for social welfare and healthcare services in fault situations is only available in Finnish and in Swedish.
Action to be taken by pharmacies
Essential medication of patients is safeguarded in any fault situations in Kanta Services. The procedure for pharmacies in fault situations is only available in Finnish and in Swedish.
Notification to other authorities
In a situation where patient safety has been compromised due to a healthcare information system, device or supply, both the system supplier and the service provider are obliged to send an incident report to Valvira and/or Fimea. Further instructions are available on their website:
- Notifications to Valvira (valvira.fi, in Finnish)
- Incident report to Fimea (fimea.fi, in Finnish only)
The service provider must also observe the cyber security guidance for operators in the healthcare and social welfare sectors (valtioneuvosto.fi).
Action to be taken by the authorities in serious incidents or exceptional situations
The authorities (THL, Kela, Valvira, DVV, STM, Fimea) will assess the severity of the incident. In the event of a serious incident or exceptional situation, the authorities will provide instructions on what to do during the situation and how to resume normal operations. The instructions drawn up on the basis of the assessment will be sent to the contact persons notified by the service providers, and these persons will distribute the instructions within their own organisation.
Action to be taken by citizens in fault situations
Find out about instructions for citizens in fault situations.
Data breaches
In cases of concern that personal data may have been compromised, please read the instructions in case of suspected data breaches on its own page.