Register access right of social welfare services

Register access right of social welfare services

The register access right of social welfare services is a phase 2 functionality in the client data archive for social welfare services. It enables electronic processing of client data and sharing it between the service organiser and the service provider in purchased service situations.

With the functionality of the register access right, the service organiser gives the service provider the right to use the client data in their own register via the client data archive for social welfare services when the service provider acquires the service required by the client from the service provider.

With the register access right, the service provider can

  • retrieve and browse the data in the service organiser’s register
  • enter data directly into the service organiser’s register in the client data archive for social welfare services.

According to law, service providers must archive the social welfare documents produced in purchased services in the client register of the service organiser that has acquired the service. This also applies to services organised with a service voucher.

Register access right clarifies recording

The register access right clarifies the recording of data in the service organiser’s register and is a secure way of processing electronic documents.

The register access right facilitates cooperation because it helps the service provider and service organiser to view the necessary client documents from the client data archive for social welfare services via their own client data system. Moreover, the service provider need not deliver the client data produced in the service production to the service organiser as paper copies, which saves time and reduces costs.

How does the register access right work?

The register access right is formed when the social welfare service provider enters the following information on the client account document of the client:

  • service provider’s service unit details
  • start time of the client account of the service unit.

When using the register access right, the documents drawn up for the client are attached to the social welfare case created by the servicer organiser. The subject is identified with a subject code in OID format. The service provider will get the code by retrieving it from the client data archive for social welfare services, for example, the client account document or service decision.

The subject context between the client and the social welfare professional providing the service must be technically verifiable when the register access right is used. The access rights of professionals are defined in accordance with the access rights regulation in the client data system of both the service organiser and the service provider.

When can the register access right be used?

The register access right can be utilised when both the service organiser and the service provider have joined the client data archive for social welfare services and they have both deployed the register access right functionality in their respective client data systems. The client data systems need not be identical.

The register access right can be utilised in the following situations:

  • both of their client data systems support the phase 2 functionalities of the client data archive for social welfare services
  • the client data system of the service organiser uses phase 2 functionalities and the service provider has phase 1 functionalities in the client data system, in addition to which the service provider deploys the register access right as part deployment.   

It is not possible to implement the register access right if the service provider’s client data system uses phase 2 functionalities, but the service organiser only has functionalities according to phase 1.  In such a case, the transfer of data produced in a purchased service situation must be implemented in another way.

In the process of deploying the register access right of social welfare services?

Information about the deployment materials.

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Last updated 16.05.2022