The certificates, statements and notifications saved in the Kanta Data Repository will be available to the healthcare professionals involved in the patient’s treatment. In addition, information can be forwarded from Kanta to outside the healthcare sector, for example to certain authorities.
The customer can view certificates that have been saved and forwarded to Kanta in MyKanta.
Provisions on the storage of certain certificates, statements and notifications in Kanta services are laid down in the Act on the Processing of Client Data in Healthcare and Social Welfare.
Use of certificates outside the healthcare sector
Certificates or their information can also be forwarded electronically to certain actors outside the healthcare sector by using the Kanta Query and Forwarding Service.
At the moment, it is possible to forward healthcare certificates to Kela. In addition, information on the Medical Statement on Driving Ability form (F122) can be forwarded to the Finnish Transport and Communications Agency (Traficom). The forwarding takes place at the request of the client, unless the healthcare provider has a statutory obligation to forward the information.
It is possible to forward healthcare certificates and statements directly from Kanta to Kela for the purpose of granting a benefit. Forwarding is possible when the saving and forwarding of certificates has been enabled in the patient information system of the healthcare service provider.
The client agrees with the healthcare professional on the forwarding of the certificate. The healthcare professional forwards the certificate from the patient information system to Kela and gives the customer a printout if they wish to have one. The forwarded certificate does not need to be sent to Kela in another way.
The client can also view the certificate and the information on its forwarding in MyKanta and OmaKela.
It is possible to forward the following certificates to Kela:
- Medical certificate A for sickness allowance (SV 6)
- Medical statement B (SV 7)
- Medical certificate D for a child’s special care allowance (SV 10)
- Certificate for reimbursement of travel expenses (SV 67)
- Certificate of pregnancy (SV 75)
- Medical statement on the need for special maternity leave (SV 97)
Traficom can utilise driving health information stored in Kanta in its e-service and at the service provider’s service points. The information is retrieved from Kanta at the client’s request.
Healthcare professionals do not need to separately forward statements on a person’s fitness to drive from the patient information system; Traficom will retrieve the information from a form stored in Kanta.
It will only be possible to retrieve the data if the healthcare professional has saved the electronic Medical Statement on Fitness to Drive (F122) in Kanta. The statement must be stored in a structured format and can be up to 6 months old in order for the data to be used.
If it is not possible to save the medical statement on fitness to drive in Kanta, the statement must be given to the customer in paper format.
Instructions for health care services
If your client requires an electronic statement on their fitness to drive, do the following:
Verify whether your organisation’s patient data system can store the Medical Statement on Fitness to Drive form in a structured format in the Patient Data Repository.
- Please note that entering driving ability data in patient data and storing them the Patient Data Repository is not the same as saving a structured form.
- For up-to-date information about whether it is possible to save the form, please contact your organisation.
Complete the form. Under ‘Doctor provides the customer with’, select the purpose for the statement as Application for/renewal of a driving licence and/or Extended doctor’s statement. The information on the form cannot otherwise be used at Traficom.
Save the form to the Patient Data Repository.
Provide the client with a printout of the form if they request one. You can also explain to the client that they will be able to see the form under Medical certificates and reports in the Health Information section of MyKanta.
If your organisation is unable to save the form in Kanta, provide the client with a paper statement on fitness to drive.
In the near future, certificates, statements and notifications can also be forwarded from healthcare to other authorities and actors who have a statutory right to receive information. To make this possible, we have updated the Query and Forwarding Service used for the forwarding.
The new Query and Forwarding Service must also be deployed in healthcare. For example, a BC statement can be forwarded to Kela only through the new service. Contact your system supplier about the deployment.
The current service for forwarding certificates will be discontinued in 2028 at the latest. The schedule will be specified by the end of the year.
How to start storing and forwarding certificates
You can deploy the functionality once your organisation has joined as a user of the Patient Data Repository.
To start saving and forwarding certificates, statements or notifications:
Contact your information system supplier and ensure that it is possible to save the certificates you want in Kanta and to forward them from the patient information system. Saving and forwarding must be jointly tested before deployment. You can see the systems that have undergone joint testing on the Patient Data Repository Status page (only in Finnish).
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If the certificate or the new Query and Forwarding Service intended for forwarding it has not yet been jointly tested, ask your system supplier about the schedules.
Ask your system provider if your organisation needs a new access point to store certificates. Report the access point information to Kela using the Notification of change of technical data (docx, in Finnish)(opens new window).
Familiarise personnel with the procedures and instructions for storing and forwarding certificates.
If certificates have not previously been saved in Kanta using the patient information system in question, perform a deployment test with your information system provider.
The test involves entering the data for a specified test case at a predetermined time. You can test the storing and forwarding of multiple certificates at once.
The functionality may be taken into use immediately once its proper operation within the information system has been verified.