Sharing of data via the Kanta Services

Sharing of data via the Kanta Services

Data produced in the healthcare and social welfare services and pharmacies can be shared via the Kanta Services. Before data can be shared, the client must be informed of the Kanta Services.

The Act on the Electronic Processing of Client Data in Healthcare and Social Welfare (the Client Data Act) and the Act on Electronic Prescriptions (the Prescription Act) govern the sharing of client and patient data via the Kanta Services and determine, for example, how clients can influence the sharing of their data.

The acts also determine the operating methods and models in the healthcare and welfare services and pharmacies.

The subpages of this page contain further information about sharing of data in the healthcare and social welfare services and prescription data and how clients can influence the sharing of their data.

Informing the client of the Kanta Services

The client must be informed of the Kanta Services, their operating principles and the client’s rights in relation to the Kanta Services. As a result of the legislative reform, the provision of information covers all Kanta Services.

The provision of information is required before the client’s data can be shared via the Kanta Services and the client can issue their own declarations of intent. However, the lack of information does not prevent entering the client’s data in the Kanta Services.

The information is given to the client either in My Kanta Pages or, at the latest, in connection with the first contact with the healthcare or social welfare service.

In social services, the obligation to provide information starts when the service provider has joined the Kanta Services and data sharing within the sector is enabled.

The information explains  

  • which data concerning the client is saved in the Kanta Services
  • how the data may be used in the healthcare and social welfare service and in pharmacies
  • how the data may be shared in the healthcare and social welfare service and in pharmacies
  • the regional patient data register and sharing of data within the register
  • how the client can have a say in the sharing of their data.

How is the client informed?

Information about the Kanta Services can be given to the client in connection with contacts with the healthcare service

  • verbally
  • in writing
  • via online services.

As a result of the new Client Data Act, information is provided again with updated contents even if the client has already been given information.

All clients using My Kanta Pages will be provided with new information via the service 1.11.2021. In the healthcare and social welfare service, information in accordance with the new Act can be saved for the client when the necessary implementation can be made in the client or patient data system.

New and old information will act side by side until the systems support the new information. Previously provided information will remain in force until the new information has been received in order to ensure continued sharing of data. If necessary, new information given to the client in the healthcare and social welfare services can be saved as old information.

Information is saved in the client or patient data system, from where the data will be saved in the system for issuing declarations of intent in the Kanta Services.

In terms of a child under 18, information is given to their parent or guardian or another legal representative. Information is given to the minor themselves if they are assessed by a professional to be capable of determining for themselves on matters related to their care or, at the latest, when they turn 18.

System for issuing declarations of intent

The national system for issuing declarations of intent is maintained as part of the Kanta archive service.  

Data saved in the system for issuing declarations of intent includes

  • information about the fact that a client has been informed of the nationwide information system services (Kanta Services)
  • the client’s consent to data sharing
    • concerning sharing of patient data between healthcare service providers
    • concerning sharing of client data between social welfare service providers (as from 2023)
  • the client’s consent to data sharing between healthcare and social welfare services (as from 2024)
  • the client’s denials of consent to sharing patient, client and prescription data
  • withdrawals of consent to data sharing, consent, and denial of consent to data sharing
  • the client’s living will
  • the client’s organ donation testament.

The system for issuing declarations of intent will be introduced automatically when the Patient Data Repository or the client data archive for social welfare services is deployed. The necessary data is saved in the system for issuing declarations of intent when the professional has recorded it in the patient or client data system.

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Last updated 08.11.2021