Deployment of the Patient Data Repository

Deployment of the Patient Data Repository

The deployment of the Patient Data Repository is a process that progresses in phases from the management of preparatory tasks to the deployment test. The use of the Patient Data Repository can be started after a successful test.

It is advisable to reserve several months for the deployment process of the Patient Data Repository. The duration depends strongly on the initial situation of the service provider. The process will be faster if the service provider is already using a Kanta-compatible patient data system, i.e. a system that can be used for deploying the Patient Data Repository.  

Joining obligation of a private service provider

If a private healthcare service provider is using an electronic patient data system for implementing long-term archiving of its patient records, it must join as a user of the Patient Data Repository. Preparations for the deployment must be started as soon as possible.

It is recommended to contact the system supplier when planning the deployment. The supplier will know the Kanta readiness of the patient data system used by the service provider and it can help, for example, in estimating the deployment schedule.

First deployment or extension?

The deployment process is carried out by the healthcare service providers that join as a new user of the Patient Data Repository.

Public healthcare services have already joined the Patient Data Repository. In addition, the majority of private healthcare service providers are already using the Patient Data Repository.

The use of the Patient Data Repository is constantly extended with new, storable data contents or functions. Service providers who have already deployed the Patient Data Repository can learn more in the instructions for the extension of use.

Support for deployment 

The system suppliers support healthcare service providers in the deployment of the Patient Data Repository in accordance with their own practices. Further information about the support can be requested from your own supplier. 

National support for the deployment of the Patient Data Repository is provided by Kela and THL.

New support model

National support has adopted a new model of centralised support and deployment phases (3 per year). During the phases, service providers are offered common, centralised support and training events.

When a healthcare service provider has decided on the deployment schedule for the Patient Data Repository, it shall register for a deployment phase that suits its schedule and take part in the support events during the phase in question.

Registering for the deployment phase applies to the service providers that will start the use of the Patient Data Repository at the beginning of 2021 or later.

When the system supplier provides full support 

The service provider need not register for the deployment phase if its service provider provides full support for joining the Patient Data Repository.

However, the national support events are open to all, and anyone can register for and take part in them according to their need in addition to the support provided by the system supplier.

When use starts already in 2020

If the service provider starts to use the Patient Data Repository already in 2020, it need not register for the deployment phase.

However, the national support events are open to all, and anyone can register for and take part in them according to their need in addition to any support provided by the system supplier.

Preparatory tasks

The service provider needs to carry out several preparatory measures for the deployment of the Patient Data Repository.

The service provider must ensure, e.g. that 

  • it is deploying the Patient Data Repository with a system that is Kanta-compatible. 
  • the service provider’s permits and register data are in order 
  • the requirements for data protection and data security have been implemented
  • the staff have undergone training in the national operating models.

The service provider shall also select an appropriate connection model: direct connection or joint connection.

The service provider shall take care of going through the preparatory tasks, if necessary, with the help of its system supplier. Preparatory tasks are also gone through in joint preparatory events organised in the deployment phases.

Measures in Kanta Ekstranet

When the preparatory measures required by the deployment have been taken care of, the service provider shall carry out the deployment-related administrative measures in the Kanta Services Ekstranet. These must be done at least two weeks before the planned deployment test at the latest.

In Ekstranet, the service provider shall notify of the deployment of the Patient Data Repository by completing the requested client data and by accepting the service description of the Patient Data Repository.

In the event of the first deployment of a Kanta Service by the service provider, the service provider must also accept the general terms of delivery of the Kanta Services and sign the undertaking for the clients of the Kanta Services.

Deployment test

The deployment test is carried out before starting the use of the Patient Data Repository. The test is performed in order to ensure that the service provider and the information system in use are ready for the production use of the Kanta Services and the archiving of documents. 

The service provider agrees with its system supplier on the deployment test and when to carry it out. All necessary staff resources must be reserved for the test, for example, the person performing the test, application and data communications support, the person with a role of Kanta archivist. 

Kela will not take part in the test, and it is not necessary to report the test or the date of its performance to Kela.

The deployment test is carried out by performing a test case at the planned time in accordance with the instructions. The test is carried out with a certified system in the production environment of the Kanta Services. A test ID provided by the system supplier is needed in the deployment test. 

Successful deployment test is reported to Kela

The service provider shall report a successful deployment test to Kela within two working days of completing the deployment test.

A successful test means that the service provider has ensured that the documents produced in the test have been entered in the Patient Data Repository in the appropriate way and that they correspond to the data in the local system. 

The archiving of documents can be verified, for example, in the Archivist’s User Interface. This can be done by a person designated as archivist in the Ekstranet of the Kanta Services. An entry of the verification is made in the report.

The use of the service can be started after a successful test.

Further information

kanta@kanta.fi

Last updated 05.11.2020