Instructions for deployment

Instructions for deployment

The Kanta Services have three core services: the Patient Data Repository, Client Data Archive for Social welfare services, and the Prescription Service. Instructions for their deployment are available on this page.

The Kanta Services have three core services, which can be deployed by the healthcare and social welfare service providers and pharmacies:

If a service provider is already using one of these three services and is planning to deploy an extra service or functionality, it is an extension of use.

Duration and content of the deployment process

The deployment instructions described on this page apply to healthcare and social welfare service providers and hospital pharmacies planning to deploy the Kanta core services. The deployment process for open pharmacies is different.

The deployment of each core service is a process, during which the service provider or hospital pharmacy takes care of all the preparatory tasks. At the end of the process, the service provider or hospital pharmacy deploys the service. It is advisable to reserve several months for the deployment process.

The following matters have a key impact on the duration and content of the deployment process:

  • preparedness of the deploying service provider or hospital pharmacy at the start of the process
  • which service the service provider or hospital pharmacy is deploying
  • whether the service is deployed with an information system that has already been certified.

The deployment process of each core service is described in further detail on the deployment page of each service, which is found on the subpages of this page.

Register for deployment

When the service provider or hospital pharmacy is in the process of deploying one of the three core services of the Kanta Services, they must register for deployment. They can register for deployment at a time they deem suitable.

Registration is important so that Kela can offer national support and guidance during the deployment process.

Support for deployment

Healthcare and social welfare service providers and hospital pharmacies can get support for deployment from training documents and regular support events.

The document entity “Organisations preparing for Kanta” (in Finnish) explains the preparatory deployment tasks and provides instructions on their implementation.  Service providers and hospital pharmacies can become acquainted with the documents according to their own schedule.

After that, the service providers and hospital pharmacies can take part in preparatory meetings for deployment, which are held three times a year. During the meeting, there is an opportunity to ask deployment-related questions. Meetings are held in Finnish.

In addition, it is advisable for healthcare and social welfare service providers and hospital pharmacies to become acquainted with other training events and documents. For example, training on the operating model and procedures deals with functional changes in the organisation required by deployment and provides guidance, for example, on recording of client and patient data.

Application to become a user of Kanta Services

Whenever a service provider deploys one of the three core services, they shall

  • apply to become a user of the service via Kanta Ekstranet
  • accepts the service description of the service in question.

The service provider or pharmacy becomes a client of the Kanta Services when they deploy one of the three core services for the first time. The service provider or pharmacy shall commit to become a client of the Kanta Services and accept the general terms of supply at the final stage of the deployment process of the first service.

The service provider or pharmacy shall commit to become a client of the Kanta Services only once. There is no need to deliver the commitment again, for example, when the service provider expands the use of the service or deploys another core service.

When can one start archiving data into Kanta?

The service provider or pharmacy can start the use of the service immediately after all the necessary preparations and deployment tasks have been carried out. It is recommended that the service provider or hospital pharmacy starts the use of the service within one year of registering for deployment.

In practice, the time taken by the preparations during the deployment process varies between different service providers or hospital pharmacies, as their initial situation in the beginning of the process might be different.

For example, a service provider deploying the Patient Data Repository can be prepared to start the use of the service already fairly soon after registration. On the other hand, for example, the deployment of the Client Data Archive for Social welfare services with all its preparations may be a long project, in which case the service provider cannot start using the service until almost a year after registration.

Further information

Instructions

Last updated 31.10.2022