Preparatory tasks and joining

Preparatory tasks and joining

The contents of the page are only available in Finnish and Swedish.

According to the Client Data Act, private social welfare and health care service providers (including self-employed persons) must join the Kanta Services as users if they use an electronic client and patient data system.

If you or the organisation you represent have a health care licence, and client data is processed in a patient data system, the Patient Data Repository service must be deployed. There are no transitional periods for health care, so preparations for joining the service must begin without delay.

If you or the organisation you represent have a social welfare licence and your clients’ data is processed in a client data system, the Client Data Archive for Social Welfare Services must be deployed by 1 September 2024 or 1 January 2026, depending on whether you provide services as an outsourced service to a wellbeing services county or only to independently paying customers.

The Act on Electronic Prescriptions makes the introduction of the Prescription service mandatory for pharmacies, social welfare and health care service providers who write prescriptions, and for those who prescribe medicines independently.

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Users must pay a fee to use the Kanta Services. The amount of user fees is determined annually by decree of the Ministry of Social Affairs and Health.

In addition, costs may arise from the information systems used. Contact your system provider for additional information about the fees associated with the use of information systems.

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Deployment of the Patient Data Repository in a nutshell

  1. Contact your system provider. They will provide you with instructions on how to prepare for deployment.
  2. Once the necessary preparations have been made, submit an application to join Kanta on the Kanta Extranet.
  3. Finally, carry out a deployment test together with your system provider and submit the deployment test report to Kela.
  4. You may now use the Kanta Services.

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Client Data Archive for Social Welfare Services

  1. Read more on the deployment process at kanta.fi and contact your information system provider.
  2. Make sure that the necessary preparatory tasks have been completed for your organisation.
  3. Register your organisation for the deployment of the Client Data Archive for Social Welfare Services.
  4. Perform the required deployment tasks.
  5. Finally, carry out a deployment test together with your system provider and submit the deployment test report to Kela.
  6. You may now use the Kanta Services.

Read the instructions:

Deployment of the Prescription service in a nutshell

  1. Contact your system provider. They will provide you with instructions on how to prepare for deployment.
  2. Take care of the preparatory tasks required for deployment of the service.
  3. Perform the administrative steps associated with deployment on the Kanta Extranet.
  4. Carry out the required deployment tasks in your organisation.
  5. If you wish, you can work with your system provider to verify production readiness.
  6. Start using the Prescription service.

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Self-employed persons operating as service providers on another company’s premises must join Kanta. If they wish, the company and the private service providers can agree on the use of a joint connection model, wherein the private service providers join the Kanta Services through the main service user joining the service. Only the main service provider, i.e. the company, submits an application to join.

Alternatively, a self-employed service provider can join Kanta by using the direct connection model, i.e. perform service deployment on their own.

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In order to be able to join the Kanta Services, up-to-date identification data on the operating units and their service units or the self-employed persons associated with the Kanta Services must be available in the national Code Service maintained by the Finnish Institute for Health and Welfare (THL) (register of health and social services organisations or IAH code set).

The information in the Code Service is based on the permits granted by the licensing authority to social and health care service providers. If the information is not up-to-date in the Code Service, please contact the Regional State Administrative Agency in your area.

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According to the Client Data Act, all health and social services providers that electronically archive client or patient data must comply with self-monitoring practices in their operations and draw up an information security plan. The information security plan referred to in the Client Data Act includes quality management and self-monitoring associated with information security and data protection. The Finnish Institute for Health and Welfare (THL) provides instructions on the content of the information security plan.

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If a self-employed service provider works independently, they must draw up an information security plan for their own activities.

The sections of the information security plan must be reviewed and the requirements adapted to the size of the company and the scope of operations. Technical and information system requirements, in particular, should be discussed together with system providers.

If a self-employed service provider works as a tenant in a company, such as a medical centre, and uses the company’s patient data system, the preparation of an information security plan must be agreed with the company.

The company’s information security plan must clearly state if the plan also applies to self-employed persons operating on its premises. Responsibilities must also be recorded in the agreement between the company and the self-employed person.

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Last updated 10.8.2023